Section 1
Getting Started: Registration & Setup
Before using Haul Monitor, your organization needs one person to register and set up your account. This first user becomes the Organization Owner and can invite colleagues once setup is complete. You'll also connect your load board integration id as part of this process.
Go to the Registration Page
Navigate to haulmonitor.cloud/app and click Sign Up on the login screen.
Register with Your Company Email
Enter your full name and your company email address. Your email address becomes your login username, so use the address you check regularly. Choose a strong password — at least 8 characters.
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Use your company email. Haul Monitor uses your email domain to group your organization. When colleagues register with the same email domain (e.g., @yourcompany.com), they'll be linked to your organization automatically.
Verify Your Email
After submitting the form, check your inbox for a verification email from Haul Monitor. Click the confirmation link to activate your account. The link expires after 24 hours.
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If you don't see the email within a few minutes, check your spam or junk folder. The sender address is no-reply@haulmonitor.cloud.
Sign In and Access Your Dashboard
Once your email is verified, sign in at haulmonitor.cloud/app with your email and password. You'll land on your Dashboard, which is your home base for all activity.
Connect Your Load Board
From the navigation menu go to Settings → Integrations. Click Connect next to the Truckstop load board and enter your Integration ID in the dialog that appears.
Integration ID
Your Truckstop API Integration ID.
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Valid Integration ID required. Haul Monitor instantly checks for a valid integration id with Truckstop.
Invite Your Team
To add colleagues, go to Settings and select Organization. You'll see your organization name, your email domain, and the current member list. Click + Invite Member to send an invitation. Each invited user will receive an email with a link to create their account and will be joined to your organization automatically.
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Invited colleagues should use the link in their invitation email to register — not the standard Create Account flow. The invite link ties their account to your organization.
Section 2
Setting Up Your Fleet
Your fleet profile is the foundation of Haul Monitor. It stores your equipment details, home base location, and the rate structure used to calculate net revenue on every backhaul opportunity. Complete your fleet profile before creating any requests.
Navigate to Fleet Setup
From the navigation menu select Fleets. On the Fleets page, click New Fleet to open the setup form.
Enter Fleet Information
Fill in your fleet's basic contact and identification details. Fields marked * are required.
Fleet Name *
Your company or fleet name (e.g., Carolina Transport Fleet)
MC Number
Your FMCSA Motor Carrier number (e.g., MC-123456)
DOT Number
Your USDOT number (e.g., DOT-123456)
Phone *
Used for text notifications when opportunities change
Email *
Used for email notifications
Set Your Home Base Location
Enter your fleet's home base address — this is where your trucks return to after deliveries. Haul Monitor uses this to calculate out-of-route miles for each backhaul opportunity.
Home Base Address *
City and state or full street address (e.g., Davidson, NC or 123 Fleet Dr, Davidson, NC 28036)
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After entering the address, click the Verify button. Haul Monitor confirms the location via PC*MILER and shows a ✓ Verified badge with the exact coordinates.
Configure Rate Structure
The Rate Configuration section drives all financial calculations in your backhaul and estimate reports. Scroll down past the fleet information to find it.
Revenue Split
How gross load revenue is divided between your fleet (carrier) and the shipper (customer).
Carrier Revenue Split
Percentage of load revenue paid to your fleet. The Customer % is auto-calculated as the complement (e.g., Carrier 20% → Customer 80%).
Mileage & Stop Rates
Rates charged for out-of-route miles and extra stops created by taking the backhaul.
Mileage Rate ($/mile)
Your cost per out-of-route mile, loaded and empty (e.g., 2.00)
Stop Rate ($/stop)
Cost per additional stop on the backhaul route (e.g., 50.00)
Other Charges Optional
Up to two additional per-load charges (e.g., detention fees, lumper fees).
Charge Name
Short label shown on reports (e.g., Detention fee)
Description
Brief explanation, max 25 characters (e.g., 2+ hr wait time)
Amount ($)
Fixed cost applied per load
Fuel Surcharge (FSC)
Haul Monitor calculates FSC automatically using live DOE diesel prices, or you can enter a rate manually.
Fuel Peg ($/gal)
Your baseline fuel cost per gallon already included in your mileage rate (e.g., 1.200)
Fuel Economy (MPG)
Average fuel economy of your fleet — typically 6–8 mpg (default: 6.0)
DOE PADD Region
Select your region for live DOE diesel price feeds. The current price auto-fills from EIA.gov.
DOE PADD Rate ($/gal)
Current diesel price. Auto-populated when a DOE PADD Region is selected, or enter manually.
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FSC per mile = (DOE PADD Rate − PEG) ÷ MPG. For example: ($3.736 − $1.200) ÷ 6.0 = $0.423/mile.
Save the Fleet Profile
Click Save Profile at the bottom of the form. You can edit your fleet profile at any time — changes take effect on the next request run.
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Need a similar fleet? Click Duplicate Fleet (next to Delete Fleet) to copy the entire profile — rates, fuel settings, equipment, and charges — as "Copy of <name>". Just rename it and adjust what differs; trucks and drivers are not copied.
Section 3
Creating a Backhaul Request
A Backhaul Request tells Haul Monitor where your truck currently is (the empty location) and when the equipment needs to be back home. The system searches live load data, scores every opportunity by out-of-route efficiency and net revenue, and presents the best matches in a ranked list with a route map.
Open the Request Form
From the navigation menu select Search and click New.
Fill in the Request Details
Request Name *
A descriptive name for this request (e.g., Backhaul Request 12/30/2025)
Empty City, ST *
Where your truck currently is or will be at the start of its return home. Enter city/state or ZIP (e.g., Charlotte, NC or 28036).
Fleet *
Choose which fleet this request is for. The fleet's home base and rate config are used for all calculations.
Begin Pickup Window
The earliest date the truck is available to pick up a backhaul load
End Pickup Window
The last day of the pickup window. Once this date is fully in the past the request is marked Inactive and can't be run — edit the dates forward to re-enable it instantly (no credits are spent on inactive requests).
Driver Needed Home By
Optional. The date the driver must be back home — shown on search results and each load's details for dispatcher visibility. It does not affect which loads are matched.
Set Options — Relay, Auto-Refresh, Notifications
Relay mode Optional
Toggle Relay mode — driver picks up en route home if the load will be handled by a relay driver rather than your outbound truck running the full route home. Mileage is calculated as the relay driver's complete loop.
Modes Optional
Select transport modes (Truck Load, LTL, Intermodal, etc.) to widen this search beyond your fleet's default modes. Selections are combined with the fleet profile's modes for this request only.
Auto-refresh results Optional
Toggle Auto-refresh results and Haul Monitor will automatically re-run the search on a schedule so your results stay current without manual intervention. Choose from 30 min to 24 hr intervals.
Notify me when top loads change Optional
Toggle Notify me when top loads change to get alerted by email, text, or both when auto-refresh detects a change in the top result. Sent to the phone and email on your fleet profile.
Submit the Request
Click Save Request. Haul Monitor geocodes the empty location, builds the route corridor from your location to fleet home, and scores all matching loads. This typically takes 5–15 seconds.
Review Results
Your request appears in Search. Click a request to open the full results view, and Run Search to execute the search.
The Route Map shows the top 10 opportunities plotted along your corridor home. The red A marker is your empty location; the green B is fleet home. Numbered circles show pickup locations.
Below the map, opportunities are ranked by Customer Net Credit (highest first) with a full financial breakdown per load.
Customer Net Credit
Bottom-line benefit per load: carrier revenue share minus all OOR costs
Gross / $/mi
Total gross revenue from the load and revenue per mile
OOR Miles
Out-of-route miles added versus driving straight home
Empty → Pickup
Miles from your empty location to the load's pickup location
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Results are estimates only. Always validate mileage figures with your own routing engine before committing to a load.
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Use Run Search in the header bar at any time to re-run the search against current load data. If auto-refresh is enabled, it will also run automatically on your chosen schedule.
Load Details & Sharing
Click View Details on any load to open the full breakdown — route comparison versus an empty return, the complete financial picture, and broker contact information. If you set a Driver Needed Home By date, it's shown right in the header.
Use the Share button in the dialog header to send the load to anyone:
Email
Enter one recipient and an optional note. The email includes the full load details and a map of the route; replies come straight back to your email address.
Text
Enter a US mobile number and a short note. Sends a compact summary by SMS (no map).
Copy
Copies the full load summary to your clipboard — paste it into any channel of your own and edit before sending.
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Cancelling a request asks for a reason. Choose OPERATIONS DECLINED when operations passes on a viable load — Haul Monitor records the top load's revenue at that moment and totals what was passed on in Reports (see Section 5).
Section 4
Creating an Estimate Request
An Estimate Request is a planning and proposal tool. Instead of searching for a specific live load, it projects the annual financial value of backhaul opportunities along a given route — useful for customer proposals, pricing negotiations, and fleet planning. The output is a formatted report you can print or save as a PDF.
Open the Estimate Request Form
From the navigation menu select Estimates and click New.
Fill in the Request Details
Request Name *
A descriptive label for this estimate (e.g., Estimate Request 03/05/2026)
Empty City, ST *
The starting location for the return route. Enter city/state or ZIP (e.g., Charlotte, NC or 28036).
Fleet *
The fleet whose rate config will be used for all financial calculations
Equipment Available Date *
Start of the date window to search for available loads
Equipment Needed By *
End of the date window — equipment must be home by this date. As with backhaul requests, once this date is fully in the past the estimate is marked Inactive; edit the dates forward to run it again.
Est. Loads Per Year
Expected loads per year. Used to project annual revenue totals on the report (e.g., 52 for weekly, 120 for roughly weekly with some weeks doubled).
Min Net Credit Per Load $
Only opportunities at or above this net credit per load are included in the report averages. Prevents low-value or negative loads from skewing results (e.g., $50 or $100).
Relay Mode (Optional)
Enable Relay mode if the backhaul will be run by a relay driver. In relay mode, mileage is calculated as the relay driver's full round trip (home → pickup → delivery → home minus the deadhead), giving a more accurate cost picture for relay operations.
Submit and View the Report
Click Save Estimate. Haul Monitor finds matching opportunities and generates the report. It's saved in your Estimates list under Active — click any card to open it.
Reading the Estimate Report
The report shows three columns — Highest Net, Average (All), and Top 5 Average — across four metric groups. Only opportunities meeting your Minimum Net Credit threshold are included.
Net Credit per Load
Bottom-line credit per load: carrier revenue share minus all OOR costs (miles, stops, FSC). Highlighted green on the best opportunity.
Annual Credit
Net Credit × Annual Volume — total projected yearly benefit to the customer
Carrier Miles (per load)
Out-of-route miles added per load versus driving straight home
Total Annual Mileage Add
Total additional miles driven across the full annual volume
Stops Added (per load)
Extra stops added per load — typically 2 (one pickup, one delivery)
Carrier Annual Revenue Components
Backhaul % Split
Annual revenue from your carrier percentage of gross load revenue
OOR Miles
Annual cost of out-of-route miles (miles × mileage rate × volume)
OOR Stops
Annual cost of additional stops (stops × stop rate × volume)
OOR Fuel Surcharge
Annual FSC on out-of-route miles (FSC rate × OOR miles × volume)
Total Carrier Revenue
Sum of all annual revenue components — the total financial impact of this backhaul lane
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Click Print / Save PDF to export the report. Use Edit to adjust dates, annual volume, or minimum net credit and regenerate at any time.
Section 5
Reports & Tracking
The Reports page rolls up everything your fleets have done — completed loads, revenue earned, miles saved, and the opportunities operations chose to pass on.
Fleet Performance at a Glance
The headline cards show Completed Loads, Total Revenue, Net Revenue, and Gallons Saved versus running empty. Below them, the revenue trend chart covers the last six months and the status breakdown counts every request by outcome. The full request table lists each request with its revenue, net revenue, and out-of-route miles.
Operations Declined — Revenue Passed On
When a request is cancelled with the OPERATIONS DECLINED reason while search results are on screen, Haul Monitor snapshots the top available load's value at that moment. The Operations Declined card totals what was passed on:
Gross Revenue
Total gross value of the declined top loads
Customer Net
Net credit the customer would have received (requires a rate config; shows — without one)
Carrier Net
The carrier's revenue share of the declined loads
Each declined request is listed beneath the totals with the load's origin → destination and its figures — a clear record of the cost of saying no.
